Font Size: research conference europe communications workshop

Visa Request Process for ICST Conferences


Over the past couple years the obtaining of a visa has become more complex which requires more attention, energy and time. Additionally, embassies have different requirements. Some may request:

  • a letter from ICST verifying intentions of conference participant
  • confirmation that the paper was accepted
  • a receipt that conference fees have been paid in full
  • appearance or interview by conference participant

As a result of these requirements by some embassies, ICST encourages attendees to apply no later than 3 (three) months prior the conference.


ICST will issue visa letters to:

  • keynote speakers, presenters, panelists
  • any organizing committee member
  • people professionally or personally known by a committee member
  • conference participant who has paid their registration fee in full and are not from a country embargoed by the U.S. Treasury Dept Office of Foreign Control (Cuba, Iran, Libya and Sudan)

To request a visa letter please provide the following information:

  • conference/workshop title, date and location
  • the amount of fees paid by the requestor
  • your intention as either a participant, presenter, committee member, speaker, panelist, etc.

Additional information can be found on the U.S. Department of State Bureau of Consular Affairs Visa Services Web Site -http://travel.state.gov/visa/index.html


Forward your requests to: